# Sites and hoardings

Track every fixed place you put signage — who owns the spot, who looks after it, and which campaigns have used it.

A site is a durable physical location where you put signage: an election
hoarding fence, a real estate signboard spot, a community noticeboard, a
farmer's paddock on a busy corner. You record it once and reuse it for every
campaign after that.

> **What Prenso calls them**
>
> The wording follows your workspace's industry setting. Political campaigns see
> **Hoardings**, real estate sees **Signboards**, everyone else sees **Sites**.
> It is one record type with one set of fields — only the label changes, because
> a campaign organiser and an agent shouldn't have to learn each other's noun.

## Why track them separately

Signage sites have a different shape to delivery areas. The same fence gets used
election after election, the relationship with the owner outlives any one
campaign, and the thing you most need to know six months later — "did they say
yes last time?" — has nothing to do with the piece you were putting up.

So Prenso keeps two records: the **site**, which is permanent, and a
**placement**, which is one campaign's use of it.

## Adding a site

From **Sites**, choose the create button and fill in:

* **Name.** How your team refers to it — "Corner of Adelaide and Riddiford",
  "Wilson's fence". Names beat addresses in the field.
* **Address.** Search for it and Prenso geocodes it.
* **Position.** The pin the map draws. Drag it to the true spot — the paddock
  gate, the far corner of the fence, the side of the driveway that faces
  traffic. The address stays as the geocoder returned it, so you keep both the
  postal address and the place someone should actually walk to.
* **Site owner.** Whose property it is. Pick from your
  [team](/docs/workspaces/team), so their contact details come with it.
* **Assigned to.** Who installs and maintains it.
* **Notes.** Anything the next person needs: access instructions, the gate code,
  the fact that the owner prefers a phone call.

## Status

Every site carries one of four statuses, tracking the permission conversation
rather than the signage:

| Status       | Meaning                                                             |
| ------------ | ------------------------------------------------------------------- |
| **Prospect** | A spot you'd like to use. You haven't asked, or haven't heard back. |
| **Approved** | The owner has agreed. Ready to use.                                 |
| **Declined** | The owner said no. Kept so nobody asks again next cycle.            |
| **Retired**  | No longer available — the fence came down, the property sold.       |

Declined and retired sites are worth keeping rather than deleting. The most
expensive question in a signage campaign is the one you already asked last year
and can't remember the answer to.

## Placements

A placement records what one campaign did with one site. Open a site and use the
**Campaigns** panel, or add sites from the campaign side.

Each placement tracks:

* **Installed** — when the signage went up.
* **Removed** — when it came down.
* **Notes** — anything specific to that campaign.

The status of a placement follows from those dates rather than being set
separately, so there is no way for the record to disagree with itself. A
placement with neither date is planned, one with an install date is up, and one
with both is finished.

> **Good to know**
>
> Election rules often set a date by which every hoarding must be down. Recording
> removal dates against placements gives you a definitive list of what is still
> up when that deadline arrives.

## Seeing them on the map

Sites appear as a toggleable layer wherever you browse the map, including while
you're drawing delivery areas. That makes it easy to spot the gap — a
neighbourhood you're leafleting heavily with no signage on the approach roads,
or a cluster of hoardings in an area nobody has walked.

## Limits

Sites count against your plan's per-workspace limit: 5 on Starter, 50 on Pro,
250 on Business, unlimited on Enterprise. Retired sites still count, so
delete the ones that will never come back.

## Next steps

- [Campaigns](/docs/workspaces/campaigns) — Bring sites and maps together into one distribution.

- [Team](/docs/workspaces/team) — Site owners and the people who maintain them.