Workspaces
Workspaces divide an organisation into separate operating areas, each with its own maps, sites, team, and campaigns.
A workspace is one operating area. It owns its own maps, sites, team members, and campaigns, and none of them are visible from any other workspace.
This page covers workspaces from the organisation's point of view — when to create one, and how they are configured. For what you actually do inside one, see Workspaces.
When to create a second workspace
Create a new workspace when a group of people plan and deliver independently of another group. Some examples:
- A political party with a workspace per electorate. Each candidate's team sees their own volunteers and their own hoardings, while head office keeps one plan and one invoice.
- A real estate agency with a workspace per office. Each office manages its own signboards and its own patch.
- A distribution business with a workspace per depot.
Stay in one workspace when the same people plan the same area, even if you run many campaigns. Campaigns already separate one distribution from the next.
Workspaces don't share data
Maps, sites, and team members belong to a single workspace. Splitting an area in two later means rebuilding its maps, so it's worth deciding early. Only capabilities are shared, because they are defined at the organisation level.
Creating a workspace
Use the workspace switcher in the sidebar and choose Create workspace. You provide the same details as your first one: name, URL slug, industry, country, and base address.
Your plan sets how many you can have — one on Starter and Pro, five on Business, unlimited on Enterprise. Prenso blocks creation past the limit rather than billing you for the overage.
Workspace settings
Organisation owners and admins can open Settings inside any workspace to change:
- Name, URL, and logo. Changing the URL changes every link into the workspace, so existing bookmarks stop working.
- Industry. Switches the wording used for fixed signage between hoardings, signboards, and sites. Nothing about the records themselves changes.
- Base address. Where the map opens when you start a new one.
- Public sign-up. Lets people request to join your delivery team from a public link. See Team.
Deleting a workspace is restricted to the organisation owner and removes every map, site, campaign, and team member in it.
Geographic scope
A workspace can optionally be restricted to a set of boundaries — an electorate, a council area, a group of suburbs. When a scope is set, everything the workspace touches is confined to it: map creation, address searches, and the data on screen.
This is worth setting when you run one workspace per area and want to make it impossible to plan into someone else's patch by accident. Left unrestricted, a workspace can draw a map anywhere in its country.
The scope applies inside the workspace. The organisation map looks across every workspace and is never cut to any one of their scopes.